The University of Sheffield
Department of Computer Science

Intranet > Staff > Teaching > Module Boxes

What is a Module Box? What to put in your electronic Module Box:

A Module Box is a repository where lecturers leave copies of every piece of material that forms part of the module they teach. Module Boxes are made available for external examiners to view, for BCS accreditation visits and should prove invaluable if you get run over by a proverbial bus.

  • On windows to put material in your box for COMxxx, connect to:
    \\deptstore.dcs.shef.ac.uk\modulebox\comxxx
    and deposit files there. You must be a member of group 'staffnet' to do this, which all lecturers should already be.
  • On a Mac they can be accessed using Samba as
    smb://xxx@deptstore.dcs.shef.ac.uk/modulebox
    where xxx is your DCS network user name

Material stored in this way does not count against your filestore quota. New material is created with permissions owner/all, staffnet/read, world/none, so if you want other lecturers to be able to create new documents in your folders, or edit your existing files, then you must set them staffnet/readwrite.

Any material used on the course, e.g:

  • lecture slides,
  • additional paper handouts,
  • assignments you give out,
  • lecturer's module web pages,
  • ancillary materials,
  • reading lists...;

The departmental module description web-page and examination papers are archived separately and MOLE is archived by the University.

Examination papers and specimen solutions are stored via a secure mechanism by the Dept Administrator.  You should NOT keep electronic versions of examinations and solutions on DCS fileservers as students have been known to crack staff logins. 

How to organise your electronic Module Box: When to put files in your electronic Module Box:

You can organise the internal structure of your box in any sensible fashion which allows the content of your course changes to be tracked over time.  The best way is to have a separate sub-directory for each  academic year e.g. 2010-11. If you are teaching the course for the first time, it is a good idea to include your initials in the name of the sub-directory e.g. "2010-11 JD" so that it is easy to see when a change of lecturer has taken place.

Within the "Year" subdirectory, it is  a good idea to have a folder called "Assignments" so that the external examiner can easily find them. Assignments will not be sent to the external examiners. Instead, they are given access to view assignments via the module box. It is therefore essential that they can be found quickly and easily to somebody viewing the file structure for the first time.

Module Boxes must be kept up to date retrospectively, i.e. the latest contents of the box should be the version of the course you have just taught or are currently teaching.

A call will be issued in week 12 of each semester to remind lecturers to populate their module boxes with all the material used in the module that has just been taught.