A Module Box is a repository where lecturers leave copies
of every piece of material that forms part of the module
they teach. Module Boxes are made available for external
examiners to view, for BCS accreditation visits and are essential for business continuity should an emergency situation arise (e.g. if you are asked to teach a new module at short notice).
Material held in Blackboard does not need to be stored in a module box, since it is aarchived centrally in Blackboard.
From June 2021, files held in \\deptstore.dcs.shef.ac.uk\modulebox\ will be moved to the X Drive and held as an archive.
Module boxes will continue to be managed in the shared Google Drive called "COM Module Boxes" (in use since 2018/19). From June 2021, staff will no longer be able to save module box files in the directory on deptstore.
Any material used on the course (that isn't already available on Blackboard), e.g:
- lecture slides,
- additional paper handouts,
- assignments you give out,
- lecturer's module web pages,
- ancillary materials,
- reading lists...;
The departmental module description web-page and
examination papers are archived separately and Blackboard is
archived by the University.
Examination papers and specimen solutions are stored via
a secure mechanism by the Admin Team. You
should NOT keep electronic versions of examinations and
solutions on DCS fileservers as students have been known
to crack staff logins.
Exam papers/solutions should NOT be added to the Module Box.
Similarily, student work/submissions should NOT be saved in the Module Box but rather stored in Blackboard (or a similar repository).
The standard structure of the Module Boxes is to have a folder for each academic year and for modules to be divided into one of three folders, "Autumn", "Spring" and "Academic Year" depending upon when the module runs. There are then subfolders for "Coursework" and "Materials" within each module folder.
Beyond that you can organise the internal structure of your box in
any sensible fashion which allows the content of your
course changes to be tracked over time. If you are teaching the course
for the first time, it is a good idea to include your
initials in the name of the sub-directory e.g. "COM1001 - KEB" so that it is easy to see when a change of lecturer
has taken place.
Within the "Coursework" subdirectory, please include any assignment briefs/marking scheme/s, so that the external
examiner can easily find them. These will not be
sent to the external examiners. Instead, they are given
access to view them via the module box. It is
therefore essential that they can be found quickly and
easily to somebody viewing the file structure for the
Module Boxes must be kept up to date retrospectively,
i.e. the latest contents of the box should be the version
of the course you have just taught or are currently
A call will be issued towards the end of each semester to
remind lecturers to populate their module boxes with all
the material used in the module that has just been taught.