THE UNIVERSITY OF SHEFFIELD

REVIEW OF ACADEMIC GOVERNANCE: PHASE 2

FACULTY GOVERNANCE

1. INTRODUCTION

The recommendations relating to Academic Governance made in December 1999 largely concerned the conduct of Senate and Council business, and included the proposal that, as a second phase, a further review of governance of the Boards of the Faculties and of Collegiate Studies should be carried out. (This paper refers only to matters relating to Boards of the Faculties.) In particular, consideration needs to be given to the implications of the new Senate committee structure relating to Learning and Teaching and Research, the implications of the disbandment of the Graduate School and the creation of the posts of Directors of Learning and Teaching and Research in each Faculty.

As was the case with the review of the conduct of Senate and Council business, the proposals which follow relate to the overall structure of governance and to `best practice' in terms of procedures for the conduct of business, streamlining decision making and freeing up time for key business processes. They are also aimed at retaining sufficient flexibility at the operational level to allow different Faculties to retain their distinctive characteristics and respond to differing professional and other requirements.

Since 1996, when the opportunity for a significant rationalisation of the conduct of Faculty business arose from the creation of operational rather than discipline related administrative support, the following changes have occurred:

a) the standardisation of many procedures where differences had originated purely for historical reasons. This has allowed a concentration on `best practices' and has increased the level of consistency across the Faculties;

b) the introduction of further delegated powers for specific areas of business, such as the approval of examination results, to replace certain inefficient meetings and procedures and permit greater timeliness of action;

c) a move to more effective schedules of meetings for items of business which need to be handled by committees. Most Faculties now adopt a triple cycle of three Faculty Boards, with sub-committees feeding into these. This has reduced the overall number of meetings and has improved the flow of business and its timeliness, and

d) a reduction in cross-referencing of business, with sub-committees generally submitting recommendations directly to the Board, or advising a Faculty Officer with delegated powers.

This second phase of the Academic Governance review needs to further this process and ensure that Faculty governance operates effectively alongside that of the Senate and the Council. At present there are no proposals to alter the powers or membership of the Senate itself or its statutory relationship with the Boards of the Faculties or the Council. In due course, in a second phase of the review of Corporate Governance, attention will need to be given to the current size and composition of Faculty representation on the Court.

It is proposed that such a review be carried out, initially in consultation with the Deans, with a view to Faculty Policy Committees considering the matter, making recommendations to the Boards of the Faculties in March and final approval being given by the Senate in either March or June 2000 with a view to implementation from the session 2000-01. In the meantime, it is expected that some transitional provisions will be needed in order to align the requirements of the first phase of the Academic Governance review which came into effect in January 2000 with existing practice in the Faculties.

2. POWERS OF THE BOARDS OF THE FACULTIES

2.1 The powers of the Boards of the Faculties are prescribed by Section 18 of the Statutes:

1. Subject to review by the Senate and to the Statutes and Ordinances of the University the Board of each Faculty shall

(a) make recommendations to the Senate regarding the award of Degrees Fellowships Prizes and other distinctions and examination results.

(b) in accordance with Regulations made by the Senate review the progress of students registered in the Faculty and shall have the power in accordance with those Regulations to suspend or exclude any such student from further attendance at lectures classes and examinations in the Faculty or take such other action as may be prescribed by those Regulations.

(c) be responsible for programmes of study or research falling within the province of the Faculty and for the efficiency and quality of the teaching supervision and assessment of students registered in the Faculty.

(d) report to the Senate on Regulations as to programmes of study or research, examinations or other requirements for Degrees, Diplomas, Certificates and other distinctions and as to the award and tenure of Fellowships, Scholarships and Prizes.

2. Such other matters as shall be committed to the Board of any Faculty by the Senate shall be transacted by that Board.

In essence, the role of the Board of the Faculty is that of a `guardian of quality' in respect of teaching and assessment. Whilst Faculty Boards do carry a statutory role in respect of research programmes of study and associated student matters, broader issues of research policy are covered by the remits of the Strategic Planning Committee, the new Senate Research Committee and the Research Strategy Group.

The Faculty Boards no longer have a statutory role in respect of staffing matters.

3. MEMBERSHIP OF THE BOARDS OF THE FACULTIES

The current membership of the seven Boards of the Faculties, as prescribed by Regulations of the Council, is given in APPENDIX 1. Representation of the Graduate School is now otiose and it is suggested that consideration be given to including the new Directors of Learning and Teaching and of Research. The size and composition of the Boards may well be a matter for further review, in particular in respect of the number of departmental representatives and the balance between senior and less experienced staff. It is also suggested that, as is the case with the other Statutory bodies, provision be introduced for an alternate to attend in the event of a named student member being unable to be present who would be elected or nominated by the Union of Students' Co-ordinating Committee

4. FACULTY AND OTHER OFFICERS

Each Faculty appoints a Dean, a Statutory officer, whose day to day duties are, however, largely prescribed by custom and practice. The Deans and Deputy Deans also have an important non-statutory role owing to their position outwith the departmental structure, particularly through their participation in procedures for the recruitment and promotion of academic staff. In discharging those duties, each Dean is assisted by Deputy and Sub-Deans with particular areas of responsibility, with the latter normally carrying responsibility for either undergraduate affairs and postgraduate affairs. The current structure of decanal appointments is given in APPENDIX 2. The proposed structure of governance for research requires that each Faculty appoint a Sub-Dean to serve on the Graduate Research Development Sub-Committee of the Senate Research Committee and that each Faculty has a Graduate Research Committee chaired by that Sub-Dean, referred to as the "Sub-Dean for Research". Faculties which do not have a Sub-Dean whose remit would include such a task will need to give consideration to this, and it is important that the same individual serves on both these bodies. It is appreciated that Faculties may wish to retain the undergraduate/postgraduate distinction in respect of both Officers and committee structures, despite the separation of teaching (both undergraduate and postgraduate) from the research function centrally, and if so a means of ensuring that the two systems are aligned will require consideration.

The new Directors of Learning and Teaching and of Research, although mapped onto Faculties, are not Officers of the Faculty, but are appointed by the Vice-Chancellor, after consultation with the Deans, and will work closely with the Pro-Vice-Chancellors with the Learning and Teaching and Research portfolios. Through their membership of the SPC and Senate Learning and Teaching Development Group and Research Strategy Group, they have an important role to play in developing institutional strategy and the means by which decisions on such matters are made through the Learning and Teaching and Research Committees and at Faculty level requires careful consideration. Consideration is needed in respect of the Directors being appointed to membership of Faculty Boards and Committees or Sub-Committees.

In order that individuals of the calibre required for all these positions is appropriate, consideration may need to be given to a mechanism of compensation to their home departments for the resource which is committed in relation to the requisite duties.

5. FACULTY COMMITTEES AND SUB-COMMITTEES.

Most Faculty Boards operate in respect of many of their statutory powers in two ways:

by receiving and approving reports from their committees, and

by delegating powers under Section 26.2 of the Statutes to Faculty Officers or committees, through Regulations of the Council. Action taken under these powers does not need to be reported to the Board. The powers currently delegated are listed in APPENDIX 3, and it should be noted that all but those powers under Section 15.1 (c) of the Statutes relating to the approval of new courses, have been so delegated.

Good corporate practice requires that a Faculty Board must retain some responsibility for collective decision-making, and decisions of the Board are clearly required when a committee identifies a point of principle on which a ruling is required, or submits a recommendation in an area of business for which powers have not been delegated. In practice committee recommendations are seldom overturned and the `discussions' which take place at the Board are often no more than reiterations of key points.

Since 1996 there have been a number of changes in the structure of Faculty Committees which were implemented with a view to limiting their proliferation and removing any unecessary bodies. A further analysis of Faculty business carried out by existing Committees (as constituted at Autumn 1998) and of other Faculty functions which are not handled by a committee (with the exception of Medicine) has been undertaken, the results of which are given in APPENDIX 4. Separate consideration has subsequently been given to the operation of Committees in the Faculty of Medicine, with its unique School structure.

The aim of the analysis was to seek to establish a common framework, in the context of the Statutory powers of the Faculties and in particular to determine:

whether any Terms of Reference are not carried out in practice, and were thus superfluous, and

whether any functions could be carried out more effectively and appropriately than through a Committee, for example under delegated powers.

The analysis identified the following Committees as being those which it would be appropriate to include in a standard framework, not all of which are currently in place in every Faculty:

Academic Appeals Committee (to meet when required)

Course Approval Group (to meet when required)

Executive (to meet when required)

Graduate Research Committee

Policy Committee

Student Review Committee (to meet when required)

Teaching Affairs Committee (to meet when required)

Teaching Quality Committee

The proposed membership and Terms of Reference of these Committees is given in the ensuing sections.

5.1 Academic Appeals Committee

New Academic Appeals Regulations and Procedures were approved by the Senate on 2 December 1998 with effect from 1 January 1999. These apply to undergraduate, postgraduate taught and postgraduate research students. Standardised Terms of Reference and membership of Academic Appeals Committees have been introduced in all Faculties as set out below.

Terms of Reference

To consider academic appeals brought by students of the Faculty in accordance with the Academic Appeals Regulations.

Membership:

In the case of an appeal by an undergraduate or taught postgraduate student: (i) the Dean or Deputy Dean, and (ii) Not less than two and not more than four members of the Faculty Board not from the Department/School of the appellant (in the Faculty of Law, members of the Board not responsible for the teaching of the appellant).

In the case of an appeal by a candidate for a Higher Degree by research: (i) the Dean, (ii) two other members of the Board, (iii) one member of the Board of the Faculty of Law, and (iv) one member of the Board of another Faculty.

Reports to: The Board of the Faculty

Frequency of Meetings: To meet when required.

proposal

No changes required.

5.2 Course Approval Group

Terms of Reference

1. To scrutinise and advise on the submission by departments of proposals for new courses and substantial amendments to existing courses leading to a University qualification, including details of any new modules/course units, and to make recommendations to the Board of the Faculty.

2. To consider matters relating to the approval of award-bearing courses, referred to it by the Admissions and Courses Group and the Board of the Faculty.

3. To make recommendations to the Board of the Faculty regarding proposals from Departments for the withdrawal of existing courses.

Membership: To be determined.

Reports to: The Board of the Faculty.

Frequency of Meetings: Meetings will be scheduled to enable recommendations to be submitted to the Admissions and Courses Group.

proposal:

that the above Groups be formed in the Faculties of Architectural Studies, Arts, Engineering, Law and Social Sciences.

5.3 Executive

In some Faculties, the Faculty Officers meet as a formal Committee which is serviced by an administrator and requires agendas and minutes to be written. In other Faculties, the meetings are ad-hoc and informal, and in some, the Faculty Officers do not meet in this way, but include much of the business within the remit of larger bodies, such as the Policy Committee.

The following proposal amalgamates `best practice' from these approaches:

Terms of Reference:

1. To consider current University developments and to advise the Board of the Faculty or to refer issues to the relevant Committee of the Board as appropriate.

2. To review annually recommendations from Faculty Committees on changes in their membership, and nominations for Faculty representatives on University Committees, and to make recommendations to the Board of the Faculty.

3. The Executive may also initiate studies of matters on its own account and advise the Board of the Faculty of its findings.

Membership: The Faculty Officers

Frequency of Meetings: To meet when required. Action points or a more formal record of the meeting will be produced as appropriate.

proposal:

that a Faculty Executive be formed in the Faculties of Architectural Studies and Law.

that the Terms of Reference of the Faculty Officers' Groups in the Faculties of Arts and Social Sciences and of the Executive Committee in the Faculties of Engineering and Pure Science be re-constituted as above.

5.4 Graduate Research Sub-Committee

The establishment of Faculty Graduate Research Sub-Committees was agreed by the Senate and Council in December 1999 as part of the new research structure .

Terms of Reference:

To consider matters relating to postgraduate research degree programmes, recruitment of postgraduate research students and marketing of postgraduate research opportunities, research training and postgraduate research student progress, supervision and support, and to advise the Board of the Faculty and/or the Graduate Research Development Sub-Committee accordingly. Such matters may be referred by the Board of the Faculty, the Graduate Research Development Sub-Committee, the Research Councils and other sponsors of research students, or may be generated by the Committee itself.

Reports to: The Graduate Research Development Sub-Committee and the Board of the relevant Faculty.

Membership:

Chairman1: The Sub-Dean with responsiblility for Postgraduate Research (ex officio) who shall also be the representative of the Faculty on the Graduate Research Development Sub-Committee

The Dean (ex officio)

One academic representative from each constituent department

Two graduate research student representatives (nominated by the Union of Students)

As indicated above, further consideration is needed to identification of those Officers or individuals who will fulfil the Chairman's function, given that the post of Sub-Dean for Postgraduate Research does not currently exist.

5.5 Library/ Information Services Committee

In the review of academic governance, a new overarching Information Services Committee was created, to which a Library User Group and CICS User Group would report. The existing Library, CICS and Television Committees, all of which were representative of the Faculties, have been disbanded. The new Information Services Committee, unlike its predecessor, the Information Technology Strategy Committee, will be representative of the Faculties. Representative membership of both User Groups will be broadly based on a matrix covering geographical location, academic discipline, staff category and the nature of the service being utilised. There will also be student representation. No provision was made for the continued existence of specialist Library or other information services committees at Faculty level..

However, it is recognised that the Faculties value the local fora afforded by their Library Committees for consideration of matters relating to the provision of Library services, even though in day to day terms the Library operates through a network of departmental library representatives. There may therefore be a case for a Faculty Library Committee to be retained as a formal body to deal with operational and policy matters in some Faculties. Faculty Library Committees essentially consist of departmental Library representatives, student members, and representatives of the Library staff and both staff and student members are usually also members of the Faculty Board. It is suggested that there are means of ensuring that Library matters are discussed at faculty level other than through a specialist Committee. For example, through the appointment of a library representative from each department as one of its representatives on the Board of the Faculty which would then become the forum in which any substantive debate on Library policy took place, although specialist library staff might need to be in attendance. That departmental library representative might also in practice be appointed as a person who is representative of departments within the faculty on the central Library User Group. However, it must be noted that the new Senate Information Services Committee structure and the Information Strategy which underpins its work operates on the basis of integrated information services, a policy which also underpins the proposal for the new Learning Resources Centre, and that library matters will no longer be considered separately. In this context what are effectively informal local user groups relating to computing services are already in existence in two geographic areas (see 7.1 below) and the need for a means of integrating the views of those who use the information services, whether they be library or computer-based at departmental level, and thus to mirror the new information services structure which has been introduced by the Senate in this respect, is stressed.

5.6 Policy Committee

Terms of Reference

1. To advise the Dean and make recommendations to the Board of the Faculty in respect of Faculty-wide issues of policy and strategy.

2. Where appropriate, to receive and comment on the reports of Committees and other bodies of the Faculty where policies are proposed, or to devise policy proposals on issues raised by those bodies, in the event that the reporting body has not so done.

3. To consider annually the appointment of the Faculty Officers and make recommendations to the Board of the Faculty.

4. To consider other matters as may be specifically referred to it by the Board of the Faculty or by a University Committee or Senior Officer. The Committee may also initiate studies of matters on its own account and advise the Board of the Faculty of its findings.

Membership: The Faculty Officers and the Heads of Departments/Chairmen of Schools in the Faculty (with additional members in the Faculties of Architectural Studies and Law).

Reports to: The Board of the Faculty

Frequency of Meetings: To meet three times during the year.

proposals:

that the Terms of Reference of Policy Committees be standardised as above, and

that the consideration of proposals for new and significantly amended courses be therefore transferred from the Policy Committee to a Course Approval Group in the Faculties of Arts and Law.

5.7 Student Review Committee

Terms of Reference:

To consider cases concerning student progress in accordance with the Progress of Students Regulations.

Reports to: Student Review Committees operate under delegated powers.

Membership: A pool appointed by the Board of the Faculty.

Frequency of Meetings: When required.

proposal

No changes required.

5.8 Teaching Affairs Committee

This is a proposed new forum for the consideration of teaching and course-related issues which do not fall within the Terms of Reference of the other sub-committees. If it is not delegated to an Officer, the remit of the Committee might include the annual review of Regulations relating to programmes of study operating in the Faculty.

Terms of Reference

To consider as necessary issues relating to improvements in teaching and course-related matters, such as assessment methods, examining procedures, and student progression, and to advise the Board of the Faculty accordingly.

Membership: To be determined.

Frequency of Meetings: When required

proposal:

that the Faculties introduce Teaching Affairs Committees with Terms of Reference as above, with consequential restructuring of the existing Teaching Affairs Committees in the Faculties of Architectural Studies and Social Sciences and of the Undergraduate and Graduate Affairs Committees in the Faculty of Engineering.

5.9 Teaching Quality Committee

The terms of reference of these Committees are those recommended by the former Senate Teaching Committee. The main function of the Teaching Quality Committees is to conduct the annual review of teaching quality.

The responsibility for the consideration of, and response to, reports of Professional Accrediting bodies is a Departmental matter, not a Faculty function. Such reports need not, therefore, be considered any Faculty body unless they raise issues of a generic nature. The latter would often emerge from the annual Faculty review of teaching quality.

Terms of Reference

1. To oversee the arrangements agreed by the Learning and Teaching Committee for quality assurance of learning and teaching within the Faculty, via

(a) monitoring departmental annual reviews of teaching and learning activities;

(b) ensuring that any necessary follow-up action is undertaken.

2. To identify and disseminate good practice in teaching, learning and related procedures both within and without the Faculty.

3. To consider and respond to any relevant issues arising from subject-based QAA Subject Reviews within the Faculty, in consultation with the individual Department(s) concerned and the Learning and Teaching Committee.

4. To liaise with the Learning and Teaching Committee on the above.

Membership: The Faculty Officers, departmental representatives and other members as appropriate.

Reports to: The Board of the Faculty and/or the Learning and Teaching Committee as appropriate.

Frequency of Meetings: To meet twice during the year.

proposals:

No changes required.

6. OTHER EXTANT BODIES
6.1 Computing Committees

The St George's Computing and Information Technology Committee and the Faculty of Arts' Computer and IT Provision Committee are neither Faculty Committees nor sub-committees of the Senate Information Services Committee, but are local user groups. They receive administrative support from the Department of Corporate Information and Computing Services (see also above).

6.2 Staffing Committees

The Deans and Deputy Deans are involved with a range of operational staffing matters to provide a cross-departmental overview of academic standards, in particular through their participation in academic staff selection panels and the annual promotions exercise. However, these are specific duties involving direct liaison with the Personnel Department. The Board of the Faculty no longer has a Statutory role with respect to staffing matters, and so sub-committees of the Boards for staffing matters are now otiose and have been disbanded.

6.3 Faculty Staff-Student Committees

Faculty Staff-Student Committees are often poorly attended and largely rehearse discussions already held at Departmental level or in other Faculty Committees. However, it is essential to have a viable mechanism for electing student representatives to serve on Faculty Committees. These representatives also need co-ordinated advice on the effective exercising of their roles. Student representation on University Committees was considered by a Working Group of the Senate Teaching Committee and a new Code of Practice was issued in October 1999.

proposals:

that Faculty Staff-Student/Student Committees be disbanded, and action taken, as agreed by the Working Group and Union of Students to establish a route for the election of student members to serve on Faculty Committees and to improve the overall effectiveness of student representation in all Faculties through the provision of focused guidance.

7. CONDUCT OF BUSINESS

The procedures for the conduct of business, such as the structuring of agendas into three elements, Section A Starred items requiring discussion, Section B, unstarred items requiring approval and decisions, but on which no discussion is required unless a request is made that the item be starred, and Section C, items presented for information only, and the introduction of new methods of document delivery, including web-based methods, which were agreed by the Senate and Council in December 1999 should apply to the Boards of the Faculties and, where appropriate, their Committees.

This will address the current perceptions that a large volume of paper is printed and circulated to a large number of academic staff, most of which is approved without comment, and that attendance at Boards is often poor. Whilst no change to the current frequency of scheduled meetings is suggested, the use of a starring system whereby items are not automatically considered and the increasing use of electronic methods for the distribution of papers rather than printed versions is likely to lead to efficiency gains.

 

 

 

APPENDIX 1

Regulations of the Council relating to Membership of Faculty Boards

Faculty of Arts

1. The Board of the Faculty of Arts shall consist of the following Members, viz.:

Ex Officio Members

(a) The Vice-Chancellor.

(b) The Dean of the Faculty.

(c) Members of staff appointed by the Council from time to time as Heads or Acting Heads of the Departments of Archaeology and Prehistory, Biblical Studies, English Language and Linguistics, English Literature, French, Germanic Studies, Hispanic Studies, History, Music, Philosophy, Russian and Slavonic Studies or their nominees.

(d) The Chairman of the School of Modern Languages and Linguistics.

(e) The Director of the Modern Languages Teaching Centre.

(f) The Deputy Dean and the Sub-Deans of the Faculty.

(g) The Director for Research or the Director for Graduate Student Affairs of the Humanities Division of the Graduate School*.

Representative Members of the Academic Staff

(h) One representative from each of the Faculties of Architectural Studies, Educational Studies, Pure Science and Social Sciences.

Representative Members of the Academic Staff and of the Teaching Staff in the Modern Languages Teaching Centre appointed by the Council on the nomination of the Senate and the Board of the Faculty on the recommendation of the Departments concerned.

(i) One representative from each Department in the Faculty of Arts with up to eight full-time academic staff members, two representatives from each Department with 9-15 full-time academic staff members and three representatives from each Department with more than 15 full-time academic staff members.

Student Members

(j) Four student members who shall be elected in accordance with procedures approved by the Council.

* under review

Faculty of Pure Science

1. The Board of the Faculty of Pure Science shall consist of the following Members, viz.:

Ex Officio Members

(a) The Vice-Chancellor.

(b) The Dean of the Faculty.

(c) The Deputy Dean and Sub-Deans of the Faculty.

(d) The Heads of Departments in the Faculty.

(e) The Chairmen of the Schools of Biological Sciences and Mathematics and Statistics.

(f) The Chairmen of the Sub-Committees of the Board of the Faculty appointed from time to time by the Board of the Faculty not named in (b)-(e) above.

(g) An alternate for each Head of Department listed under (d) above nominated for an individual occasion by the Head of Department concerned.

(h) The Director for Research or the Director for Graduate Student Affairs of the Biological Sciences, Engineering and Physical Sciences, Environment, and Medical and Health Sciences Divisions of the Graduate School*.

Representative Members

(i) One representative from the Faculties of Architectural Studies, Educational Studies and Engineering.

Representative Members of the Academic Staff appointed by the Council on the nomination of the Senate and the Board of the Faculty

(j) Other members of the academic staff nominated by the academic staff in the Departments/Schools of the Faculty. There shall be one member of staff elected per twenty ftes per Department/School.

(k) An alternate for each member of the academic staff listed under (j) above nominated for an individual occasion and approved by the Chairman of the Board.

Student Members

(l) Four student members who shall be elected in accordance with procedures approved by the Council.

*under review

 

Faculty of Medicine

1. The Board of the Faculty of Medicine shall consist of the following Members, viz.:

Ex Officio Members

(a) The Vice-Chancellor.

(b) The Dean of the Faculty.

(c) The Deans of the Schools of Medicine, Clinical Dentistry, Health and Related Research and Nursing and Midwifery.

(d) The Deputy Deans of the four Schools.

(e) The Postgraduate Dean and Regional Postgraduate Dental Dean.

(f) The Chairmen of the following Faculty Committees (if not represented in (a) to (e) above): Medical and Dental Strategy Group, Higher Degrees, Library, Academic Promotions, Research, Dental School Board, Medical School Board, Nursing and Midwifery School Board, Health and Related Research School Board.

(g) One representative from each of the Faculties of Pure Science, Engineering and Social Sciences.

(h) The Health Sciences Librarian.

(i) The Director for Research of the Medical and Health Sciences Division of the Graduate School*.

Representative Members of the Academic Staff appointed by the Council on the nomination of the Senate and the Board of the Faculty

(j) Other members of the academic staff, nominated by the academic staff in the Schools of the Faculty, provided that their number shall at no time exceed two fifths of the total number of the members of the Board of the Faculty, of whom not less than two should be appointed from each of the following categories: the pre-clinical departments, the School of Medicine, the School of Nursing and Midwifery, the Dental School and the School of Health and Related Research.

Student Members

(k) Five Student Members, one representing each of the four Schools in the Faculty and one other from Human Communication Sciences or Orthoptics or a postgraduate.

Other Members

(l) Not more than eight persons with appropriate professional expertise, two to be appointed by the Council on the nomination of the Board of each of the Schools in the Faculty.

* under review

 

FACULTY OF LAW

1. The Members of the Board of the Faculty of Law shall consist of the following members, viz.:

Ex Officio Members

(a) The Vice-Chancellor.

(b) The Dean of the Faculty.

(c) The Professors and Readers in the Department of Law.

(d) The Head or Acting Head of the Department of Law.

(e) The Deputy Dean and the Sub-Deans of the Faculty.

(f) The Director for Research or Director for Graduate Student Affairs of the Humanities and Social Sciences Divisions of the Graduate School*.

Representative Members

(g) Not more than two representatives of the Faculty of Social Sciences.

(h) Three persons appointed by the Council as representatives of the legal profession, the appointments to be made after consultation with the Sheffield and District Incorporated Law Society.

Representative Members of the Academic Staff appointed by the Council on the nomination of the Senate and the Board of the Faculty

(i) four members of the academic staff of the Department of Law.

Student Members

(j) Three student members who shall be elected in accordance with procedures approved by the Council.

* under review

 

Faculty of Engineering

1. The Board of the Faculty of Engineering shall consist of the following Members, viz.:

Ex Officio Members

(a) The Vice-Chancellor.

(b) The Dean of the Faculty.

(c) Members of staff appointed by the Council from time to time as Heads or Acting Heads of the Departments of Automatic Control and Systems Engineering, Chemical and Process Engineering, Civil and Structural Engineering, Computer Science, Electronic and Electrical Engineering, Engineering Materials, Mechanical Engineering, and Medical Physics and Clinical Engineering.

(d) The Professors (other than those holding Personal Chairs) in the Departments of Automatic Control and Systems Engineering, Chemical and Process Engineering, Civil and Structural Engineering, Computer Science, Electronic and Electrical Engineering, Engineering Materials, Mechanical Engineering, and Medical Physics and Clinical Engineering.

(e) The Deputy Dean and the Sub-Deans of the Faculty.

(f) The Director for Research or Director for Graduate Student Affairs of the Engineering and Physical Sciences Division of the Graduate School*.

Representative Members

(g) Not more than three representatives from the Faculty of Pure Science.

(h) One representative from the Faculty of Architectural Studies.

Representative Members of the Academic Staff appointed by the Council on the nomination of the Senate and the Board of the Faculty

(i) Other members of the academic staff nominated by the academic staff in the Departments listed under (c) and (d) above in accordance with a scheme approved by the Council.

Other Members

(j) Not more than six other persons appointed by the Council on the nomination of the Senate and the Board of the Faculty.

Student Members

(k) Five student members who shall be elected in accordance with procedures approved by the Council.

* under review

 

Faculty of Social Sciences

1. The Board of the Faculty of Social Sciences shall consist of the following Members, viz.:

Ex Officio Members

(a) The Vice-Chancellor.

(b) The Dean of the Faculty.

(c) Members of staff appointed by the Council from time to time as Heads or Acting Heads of the Division of Adult Continuing Education and the Departments of East Asian Studies, Economics, Educational Studies, Geography, History, Human Communication Sciences, Information Studies, Journalism Studies, Management, Politics, Psychology and Sociological Studies.

(d) The Deputy Dean, the Sub-Deans and the immediate past Dean of the Faculty.

(e) The Director for Research of the Social Sciences Division of the Graduate School or a person nominated by the Director*.

(f) The student member elected to Senate in Category (h) of its membership.

(g) Chairs of Committees of the Board not otherwise included in the preceding categories.

Representative Members of the Academic Staff appointed by the Council on the nomination of the Senate and the Board of the Faculty

(h) Professors elected in accordance with a scheme approved by the Council.

(i) Other members of the academic staff elected in accordance with a scheme approved by the Council.

Representative Members

(j) One representative of each of the Faculties of Arts, Pure Science, Medicine, Law, Engineering and Architectural Studies.

Student Members

(k) Not more than three student members of the Faculty Student Committee, elected in accordance with procedures approved by the Council.

* under review

 

Faculty of Architectural Studies

1. The Board of the Faculty of Architectural Studies shall consist of the following Members, viz.:

Ex Officio Members

(a) The Vice-Chancellor.

(b) The Dean of the Faculty.

(c) The Professors, Readers and those members of staff appointed by the Council from time to time as Heads or Acting Heads of the School of Architecture and of the Departments of Town and Regional Planning, Landscape, and Civil and Structural Engineering.

(d) The Deputy Dean and the Sub-Dean of the Faculty.

(e) The Head of the Building Science Unit within the School of Architecture

(f) The Director for Research or Director for Graduate Student Affairs of the Engineering and Physical Sciences and Social Sciences Divisions of the Graduate School*.

Representative Members

(g) One representative from each of the Faculties of Arts, Engineering, Law, Pure Science and Social Sciences.

Representative Members of the Academic Staff appointed by the Council on the nomination of the Senate and the Board of the Faculty

(h) Other members of the academic staff, provided that their number shall at no time exceed the total number of Members of the Board of the Faculty in categories (a) to (g) above.

Student Members

(i) Three student members who shall be elected in accordance with procedures approved by the Council.

* under review

 

APPENDIX 2

FACULTY OFFICERS 1999-2000

 

Faculty of Architectural Studies

 

Dean: Professor Bryan Lawson Architecture

b.lawson@sheffield.ac.uk 20300

Deputy Dean: Professor Carys Swanwick Landscape

c.swanwick@sheffield.ac.uk 20601

Sub-Dean: Mr John Hughes Town and Regional Plannning

j.e.hughes@sheffield.ac.uk 26183

 

 

Faculty of Arts

 

Dean: Professor Richard Carwardine History

r.j.carwardine@sheffield.ac.uk 22556

Deputy Dean: Professor Sally Shuttleworth (Study Leave during 1999 / 2000 Session) English Literature

s.shuttleworth@sheffield.ac.uk 28474

ACTING DEPUTY DEAN (Session 1999 / 2000): Professor Bill Leatherbarrow Russian and Slavonic Studies

w.leatherbarrow@sheffield.ac.uk 27404

Sub-Dean (Undergraduate): Dr Gerald Newton Germanic Studies

g.newton@sheffield.ac.uk 24909

Sub-Dean (Graduate): Professor John Haffenden English Literature j.haffenden@sheffield.ac.uk 28464

 

 

Faculty of Engineering

 

Dean: Professor Mike Holcombe Computer Science

m.holcombe@dcs.sheffield.ac.uk 21802

Deputy Dean: Vacancy

Sub-Dean for Undergraduate Affairs: Dr Terry Birch Electronic and Electrical Engineering

t.s.birch@sheffield.ac.uk 25145

Sub-Dean for Postgraduate Affairs: Dr Ian Guymer Civil and Structural Engineering

i.guymer@sheffield.ac.uk 25353

 

 

Faculty of Law

 

Dean: Professor David McClean Law

j.d.mcclean@sheffield.ac.uk 26754

Deputy Dean: Professor Graham Battersby Law

g.battersby@sheffield.ac.uk 26757

Sub-Dean (Admissions): Mr Tony Richardson Law

a.t.richardson@sheffield.ac.uk 26702

Sub-Dean (Graduate Students): Mr Iain Crow Law

i.d.crow@sheffield.ac.uk 26830

 

 

Faculty of Pure Science

 

Dean: Professor John Frisby Psychology

j.p.frisby@sheffield.ac.uk 26538

Deputy Dean: Vacancy

Sub-Dean for Undergraduate Affairs: Dr Len Hill Animal & Plant Sciences

len.hill@sheffield.ac.uk 24623

Sub-Dean for Postgraduate Affairs: Professor Brian Mann Chemistry

b.mann@sheffield.ac.uk 29332/29509

 

 

Faculty of Social Sciences

 

Dean: Mr Peter Else Economics

p.else@sheffield.ac.uk 23405

Deputy Dean: Dr James Grayson East Asian Studies

j.h.grayson@sheffield.ac.uk 28418

Acting Sub-Dean (Undergraduate Affairs): Dr James Grayson East Asian Studies

j.h.grayson@sheffield.ac.uk 28418

Sub-Dean (Graduate Affairs): Dr Clive Opie Educational Studies

c.opie@sheffield.ac.uk 28145

 

 

FACULTY OF MEDICINE

 

For information, the following details relating to the Faculty of Medicine are included:

 

DEAN: Professor Tony Weetman Division of Clinical Sciences (NGH)

839-4908

DEPUTY DEAN Professor Brian Edwards ScHARR b.edwards@sheffield.ac.uk 20709

 

Administrative contacts

 

Head of Faculty Administration Ms Hilary Shenton

h.shenton@sheffield.ac.uk 834-2287

 

School of Nursing & Midwifery: Ms Carole Bussingham

c.bussingham@shef 29806

School of Dentistry: Ms Christine McGregor

c.mcgregor@shef 820 7803

SCHARR: Ms Jill Brunt

j.m.brunt@shef 20808

School of Medicine: Ms Hilary Shenton

h.shenton@sheffield.ac.uk 834-2287

 

 

 

APPENDIX 3

The Boards of the Faculties

Powers shall be delegated as follows, subject to the provisions of Section 26.2 of the Statutes:

 

Power delegated
Body whose power is delegated
Officer or committee to whom the power shall be delegated

1.The power to recommend to the Senate upon the award of first degrees, diplomas and certificates, undergraduate prizes and other distinctions and examination results within the Faculty

The Board of the Faculty of Arts

The Dean or the Deputy Dean

2.The power to recommend to the Senate upon the award of higher degrees, diplomas and prizes within the Faculty.

The Board of the Faculty of Arts

The Sub-Dean

3.The power to recommend to the Senate upon Regulations relating to programmes of study or research, examinations or other requirements for Degrees, Diplomas, Certificates and other distinctions and upon Regulations relating to fellowships, scholarships, prizes within the Faculty.

The Board of the Faculty of Arts

The Dean or Deputy Dean or a Sub-Dean*

4.The power to recommend to the Senate upon the award of higher degrees and postgraduate prizes within the Faculty.

The Board of the Faculty of Pure Science

The Sub-Dean for Postgraduate Affairs

5.The power to recommend to the Senate upon the award of first degrees, diplomas and certificates, fellowships, prizes and other distinctions and examination results within the Faculty.

The Board of the Faculty of Pure Science

The Dean or Deputy Dean

6.The power to recommend to the Senate upon Regulations relating to programmes of study or research, examinations or other requirements for Degrees, Diplomas, Certificates and other distinctions and upon Regulations relating to the award and tenure of Fellowships, Scholarships and Prizes within the Faculty.

The Board of the Faculty of Pure Science

The Dean, the Deputy Dean or a Sub-Dean

7.The power to recommend to the Senate upon the award of higher degrees.

The Board of the Faculty of Medicine

The Higher Degrees Committee of the Board

8.The power to recommend to the Senate upon the award of other degrees, or the fellowships, prizes and other distinctions and examination results.

The Board of the Faculty of Medicine

The Dean or a Deputy Dean or the Deputy Dean of Dental Studies

9.The power to recommend to the Senate upon the award of first and higher degrees, diplomas and certificates, fellowships, prizes and other distinctions and examination results within the Faculty.

The Board of the Faculty of Law

The Dean or Deputy Dean

10.The power to recommend to the Senate upon Regulations relating to programmes of study or research, examinations or other requirements for Degrees, Diplomas, Certificates and other distinctions and upon Regulations relating to the award and tenure of Fellowships, Scholarships and Prizes within the Faculty.

The Board of the Faculty of Law

The Dean or Deputy Dean

11.The power to recommend to the Senate upon the award of higher degrees, diplomas and certificates, fellowships, prizes and other distinctions and examination results within the Faculty.

The Board of the Faculty of Engineering

The Dean, Deputy Dean or a Sub-Dean

12.The power to recommend to the Senate upon the award of first degrees, diplomas and certificates, fellowships, prizes and other distinctions and examination results within the Faculty.

The Board of the Faculty of Engineering

The Dean, Deputy Dean or a Sub-Dean

13.The power to recommend to the Senate upon Regulations relating to programmes of study or research, examinations or other requirements for Degrees, Diplomas, Certificates and other distinctions and upon Regulations relating to the award and tenure of Fellowships, Scholarships and Prizes within the Faculty

The Board of the Faculty of Engineering

The Dean, Deputy Dean or a Sub-Dean

14.The power to recommend to the Senate upon the award of higher degrees, diplomas and certificates, examination results and postgraduate prizes within the Faculty.

The Board of the Faculty of Social Sciences

The Dean, The Deputy Dean or a Sub-Dean

15.The power to recommend to the Senate upon the award of first degrees, diplomas and certificates, examination results and prizes within the Faculty.

The Board of the Faculty of Social Sciences

The Dean or Deputy Dean

16.The power to recommend to the Senate upon Regulations relating to programmes of study or research, examinations or other requirements for Degrees, Diplomas, Certificates and other distinctions and Regulations relating to fellowships, scholarships, prizes and other distinctions within the Faculty.

The Board of the Faculty of Social Sciences

The Dean or Deputy Dean or a Sub-Dean*

17.The power to recommend to the Senate upon the award of higher degrees, diplomas and postgraduate prizes within the Faculty.

The Board of the Faculty of Architectural Studies

The Dean or Deputy Dean

18.The power to recommend to the Senate upon the award of first degrees, fellowships, prizes and other distinctions and examination results.

The Board of the Faculty of Architectural Studies

The Dean or the Deputy Dean

19.The power to recommend to the Senate upon Regulations relating to programmes of study or research, examinations or other requirements for Degrees, Diplomas, Certificates and other distinctions and upon Regulations relating to the award and tenure of Fellowships, Scholarships and Prizes within the Faculty.

The Board of the Faculty of Architectural Studies

The Dean or the Deputy Dean

20.The power, in accordance with Regulations made by the Senate, to review the progress of students registered in the Faculty and to suspend or exclude any such student from further attendance at lectures, classes and examinations in the Faculty or to take such other action as may be prescribed by those Regulations.

Boards of the Faculties

The Student Review Committee of the Faculty in which the student concerned is registered

 

*subject to approval

 

APPENDIX 4

FACULTY COMMITTEES AS AT 1 JANUARY 2000 AND
SUMMARY OF RECOMMENDED CHANGES

 

COMMITTEES AS AT 1 JANUARY 2000

RECOMMENDED CHANGES

 

Architectural Studies

 

Academic Appeals Committee

No change

 

Course Approval Group to be established

 

Executive to be established

 

Graduate Research Committee to be established

Policy Committee

Standardised Terms of Reference

Some business transfers to Executive and Graduate Research Committee

Research Committee

Disband: no statutory Faculty role in research stimulation

Student Review Committee

No change

Teaching Affairs Committee

Standardised Terms of Reference

Some business transfers to Course Approval Group

Teaching Quality Committee

No change

 

Faculty of Arts

 

Academic Appeals Committee

No change

Awards and Funds Committee

Faculty Officers (delegated powers)

Computer & IT Provision Committee

Superseded by Information Services Committee IT User Group

 

Course Approval Group to be established

Faculty Officers' Group

Executive; standardised Terms of Reference

 

Graduate Research Committee to be established

Higher Degrees Committee

Business transfers to Faculty Officers, Graduate Research Committee, Teaching Affairs Committee and Policy Committee

Policy Committee

Standardised Terms of Reference

Some business transfers to Course Approval Group (to be established), Faculty Executive, Teaching Affairs Committee

Staff/Student Committee

Departmental Committees

Student Review Committee

No change

 

Teaching Affairs Committee to be established

Teaching Quality Committee / Quality Review Groups

No change

 

Faculty of Engineering

 

Academic Appeals Committee

No change

Board of Studies for the Foundation Year

No change

Board of Studies for Aerospace Engineering

No change

 

Course Approval Group to be established

Faculty Examination Board

No change

Executive Committee

Revised Terms of Reference

Graduate Affairs Committee

Business transfers to Graduate Research Committee, Course Approval Group and Teaching Affairs Committee

Graduate Research Committee

To be established

Policy Committee

Standardised Terms of Reference

Staff-Student Committee

Departmental Committees

Student Review Committee

No change

 

Teaching Affairs Committee to be established

Teaching Quality Committee

No change

Undergraduate Affairs Committee

Business transfers to Course Approval Group and Teaching Affairs Committee

 

Faculty of Law

 

Academic Appeals Committee

No change

Course Approval Group

To be established

 

Executive to be established if needed

 

Graduate Research Committee to be established

Higher Degrees Committee

Business transfers to Faculty Officers, Graduate Research Committee and Teaching Affairs Committee

Policy Committee

Standardised Terms of Reference

Some business transfers to Course Approval Group

Student Review Committee

No change

 

Teaching Affairs Committee to be established

Teaching Quality Committee

No change

 

Faculty of Medicine

 

Academic Appeals Committee

No change

Course Proposal and Review Committee

Course Approval Group with standardised Terms of Reference

 

Executive to be established if required

 

Graduate Research Committee to be established

Higher Degrees Committee

Business transfers to Graduate Research Committee and Teaching Affairs Committee. Delegated powers to be introduced for recommendations for the award of degrees.

Student Review Committee

To be established?

 

Teaching Affairs Committee to be established

Teaching Quality Committee

To adopt the standardised Terms of Reference

 

Faculty of Pure Science

 

Academic Appeals Committee

No change

Executive Committee

Standardised Terms of Reference

Graduate Affairs Committee

Business transfers to Faculty Officers, Graduate Research Committee and Teaching Affairs Committee

 

Graduate Research Committee to be established

New Courses Sub-Group

Re-named as Course Approval Group

Policy Committee

Standardised Terms of Reference

Student Review Committee

No change

 

Teaching Affairs Committee to be established

Teaching Quality Committee

No change

 

Faculty of Social Sciences

 

Academic Appeals Committee

No change

 

Course Approval Group to be established

Dual Degree Examination Board

Business handled by Faculty Officers under delegated powers

Faculty Officers' Group

Executive; standardised Terms of Reference

 

Graduate Research Committee to be established

Policy Committee

Standardised Terms of Reference

Student Review Committee

No change

Teaching Affairs Committee

No change

Teaching Quality Committee / Quality Review Groups

No change

 

 

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