The University of Sheffield
Department of Computer Science

Requisitioning Guide in myPurchase


Below is a quick guide on requisitioning. There are several online training guides available on uspace.

Quick how-to guide

Although the system will let you save the requisition without some of the sections filled in, in most cases the orderer will have to contact you for clarification. Please complete all the sections listed below.

    • Log into MUSE
    • Click on Staff Applications tab
    • Click on myPurchase
    • Click on "Shop"
    • DO NOT CHANGE GOODS TO SERVICES in the first line. All purchases are treated as goods (even flights, insurance, website fees)
    • Click on "Describe Requirement" and Enter your description - this will be printed on the order so don't say "computer for Guy", say eg "Dell XM2253 as per quote No: RF2258". More detailed description can be added under Vendor note.
    • Enter Quantity
    • Enter Price (without VAT)
    • In Product Category - search by clicking on the arrow and choosing "....". In the box that pops up, in the first line "category description" type a search term with wild cards on both sides eg *comp* will bring several categories relating to computers. Pick the closest one. (A simplified list of regularly used categories will be available soon)
    • Click on "Add to cart"
    • On the next screen click on your "Description" of the item (as you called it earlier)
    • If you are buying equipment, change the purchasing group to ZC1 (otherwise leave as ZC0).
    • Under "Tax" - choose your VAT (this does not transfer onto the order so please add in the internal note that VAT at a certain rate needs adding).
    • Under "Vendor Product Number" - wherever possible enter catalogue number/code of the product.
    • Under "Cost Assignment" - choose cost centre for departmental accounts or your discretionary account and WBS element for a research grant or X/ project account and enter the number (R/ and X/ needs to be included). (A list of accounts will be made available soon)
    • Under "Documents and Attachments" - choose: Internal note to give instructions to the orderer eg, post order, fax order, copy required, VAT information - click "Copy text". Change the drop down list to Vendor note: enter text as you want it to appear on the order - instructions for the supplier, detailed description of the item. Press "Copy text"
    • Under "Attachments" you can upload a document from your PC eg a quote.
    • Under "Sources of Supply" - search for "Preferred Vendor". In "name1/last name" enter your search term or a part of it with a wild card at the end. Pick your chosen vendor.
    • Click "Continue"
    • On the next screen you can enter notes for approval - explanation to the approver if necessary
    • Click "Order".

Additional documents